10 Best HR Software For Small Business in 2025

List of 10 Best HR Software For Small Business

Here we provide in detail descriptions of the best software researched by our Search Engine Optimization team. It will help you figure out the best software for your organization.

1. Rippling

Rippling is a comprehensive HR platform developed to handle businesses to different sizes, but it is best for small to medium sized businesses. Rippling is most popular for its easy integration with third-party tools. It equips you with features like payroll processing, expense and document management, automated workflows etc. The starting price is  $8 per employee per month for the core plan.

Key Features: HR management, payroll processing, benefits administration, time tracking, employee onboarding, compliance, expense and document management, automated workflows, third-party tools integration.

Pros:

• All-in-one platform.
• Integration is easy with third-party apps.
• Highly automated workflows

Cons:

• Expensive for small businesses.
• Complex setup for some features.
• Customer support options are limited.

Pricing: $35/month plus $8 per user per month

Ideal for:

• Small to medium sized businesses.
• Businesses with remote and global teams.
• Businesses that require all in one integration including third party tools.

G2 rating: 4.8 stars

Capterra rating: 4.9 stars

2. Deel

Deel is mostly used to hire contractors and full-time employees from all over the world. It is perfect for the businesses that prefer hiring remote teams world-wide. It provides its services in 150 countries. The cost starts at $49 per contractor per month, with the services of employer of record which starts at $599 per employee per month.

Key Features: Global payroll, compliance, contractor, cross-border tax, and remote team management, international hiring, automated contracts and payments, employee onboarding, multi-currency payroll support.

Pros:

• Excellent for global team management.
• Easy contractor and payroll system.
• Multiple currency support.

Cons:

• Learning can be tough for new users.
• Limited features for in-house teams.
• Costly employer of record (EOR) services.

Pricing: Approx $19 to $599 per employee/contractor per month

Ideal for:

• Small to mid sized businesses.
• Businesses that require  user-friendly HR management, employee performance tracking, and streamlined hiring process.
• Businesses that prioritize employee engagement and simple HR processes.

G2 rating: 4.8 stars

Capterra rating: 4.8 stars

3. GoCo

GoCo focuses on simplifying tasks at cloud-base. It makes HR tasks like onboarding, advantages and document management very simple and easy to manage. Payroll integration is very easy with GoCo as it provides smooth-functioning systems. GoCo is ideal for small to medium sized businesses. The price starts from $5 per employee per month.

Key Features: Employee onboarding, advantages, agreements, and file management, payroll blending, time-off tracking, workflow automation, performance tracking, reporting to HR.

Pros:

• Budget friendly for small businesses.
• User friendly interface.
• Good payroll systems integration.
• Strong onboarding and advantages management.

Cons:

• Not as many features as large platforms. 
• Challenging customization.
• Customer support could be more responsive.

Pricing: Starting from $5 per employee per month

Ideal for:

• Small to medium sized businesses which require an easy HR platform that can manage employees as well as documents easily and benefit administration.
• Businesses that are looking for integrated payroll systems.

G2 rating: 4.6 stars

Capterra rating: 4.6 stars

4. Gusto

Gusto is made for small businesses which want to handle all the tasks in one place. It is popular for its simplicity and easy peasy interface. It provides features like onboarding, compliance management and many more. The pricing starts at $40 per month plus $6 per employee for the Simple plan.

Key Features: Time tracking, employee and simplified payroll tax management, employee self-service portal, payroll processing, advantages administration, onboarding tools, reporting and analytics, tax filing and compliance support.

Pros:

• Simple and well-designed platform.
• Strong payroll and tax filing features.
• Budget friendly for small businesses. 
• Integrated benefits management.

Cons:

• Limited HR functionality compared to larger platforms.
• Not suitable for large businesses.
• Slow customer support during peak times.

Pricing: Approx $40 to $80 per month for the base plans, plus $6 to $12 per   employee/contractor per month

Ideal for:

• Small businesses which need simple HR services and budget friendly payroll systems. 
• Startups, freelancers, and companies with a few numbers of employees, which are looking for a platform where payroll, taxes and advantages are all in the one place.

G2 rating: 4.5 stars

Capterra rating: 4.6 stars

5. BambooHR

BambooHR is the most ideal for small to medium sized businesses. The interface which can be easily understood even by the beginner/noob user in the top most characteristic which has made BambooHR well-known software. It provides features like management of employee data, performance evaluation tools, document storage etc. The cost starts around $6 per month for the Essentials plan. 

Key Features: Management of employee data, performance evaluation tools, leaves and absence tracking, data reporting and analysis, employee self-service portal, tools to boost employee morale and management, document storage.

Pros:

• User friendly interface.
• Strong reporting and analytics tools.
• Excellent employee service systems.
• Effective performance management tools.

Cons:

• Payroll functionality is limited.
• Restricted customization support.
• Expensive for smaller teams.

Pricing: $250 per month

Ideal for:

• Small to mid sized businesses.
• Businesses that require  user-friendly HR management, employee performance tracking, and streamlined hiring process.
• Businesses that prioritize employee engagement and simple HR processes.

G2 rating: 4.4 stars

Capterra rating: 4.6 stars

6. Homebase

As the name already suggests, Homebase is perfect for small sized businesses which are a big deal in small locations, but not much of an influence in metro cities. It provides features such as employee scheduling, time tracking, hiring tools etc. It is mostly used in business industries like foodservice and hospitality. Payroll integration is one of the important features of Homebase. The cost is $0 for the Basic plan. Paid plans start at $20 per location per month.

Key Features: Workforce scheduling, attendance tracking, regulatory compliance and cost management, payroll integration, internal communication tools, recruitment solutions, employee self-service access and time clock system.

Pros:

• Free basic plan available.
• Good fit for the needs of small businesses in the hotel and trade area.
• Easy scheduling and time tracking.
• Good employee communication tools.

Cons:

• Limited features other than scheduling and time tracking.
• Not suitable for large businesses. 
• Basic reporting features.

Pricing: $0 to $80 per location per month for the All-in-One plan

Ideal for:

• Small businesses like the mess or food court in the large academic campuses or hospitality industry. 
• Businesses where administration is looking for time tracking, scheduling, and a platform where employees can communicate easily for shifts in work. 

G2 rating: 4.2 stars

Capterra rating: 4.6 stars

7. Greenhouse

Greenhouse manages tasks like recruiting and it is merely an applicant tracking system (ATS). It has all the right features necessary for job posting, shortlisting candidates, interview scheduling and many other recruitment processes. It allows combination with other HR tools like background check services. $6,500 is the yearly cost of Greenhouse.

Key Features: Job advertisements and offer management, applicant tracking system (ATS), candidate procedure tracking, interview scheduling, performance reviews, collaboration tools for hiring, background check integration. 

Pros:

• Most demanding applicant tracking system (ATS).
• Excellent collaboration tools for hiring teams.
• Customizable workflows and reporting.
• Integrates well with other HR tools.

Cons:

• Expensive for small businesses.
• Hard to learn for new users.
• Limited features other than recruitment.

Pricing: Around $6,500 per year

Ideal for:

• Mid sized businesses which focus on recruitment, hiring, and head hunting. 
• Businesses that need advanced level applicant tracking systems (ATS) and tools to collaborate in high-growth environments.

G2 rating: 4.4 stars

Capterra rating: 4.5 stars

8. Zoho People

Zoho People provides services to the business regardless of the business size, but majorly, it is used to small to medium sized industries. It provides features like employee records, attendance tracking, leave management etc. Workflow automation and HR analytics is very easy using Zoho People. The price ranges with as little as $1.25 a month per employee.

Key Features: Employee databases and document management, attendance tracking, leave management, workflow automation, HR analytics, onboarding tools, employee self-service system.

Pros:

• Budget friendly HR solution.
• Strong time and attendance management.
• Workflows are customizable.
• Integrated with other Zoho products.

Cons:

• Payroll features are limited.
• Some features require technical knowledge to set up.
• Inconsistent customer support.

Pricing: $0 to $9 per user per month for the People Plus plan

Ideal for:

• Small to medium sized businesses that require budget friendly HR management with strong performance management and work automation features.
• Businesses with heterogeneous HR needs but without complicated payroll requirements. 

G2 rating: 4.4 stars

Capterra rating: 4.4 stars

9. Paycor

Paycor provides facilities to handle payroll, talent, and workforce, mostly for mid sized businesses. The capabilities of Paycor include staff scheduling, hiring, orientation, report generation and analytics. It also provides employee engagement and hiring solutions. The cost of a regular membership is $10 for a worker every month.

Key Features: HR, workforce and talent management, payroll processing, employee scheduling, recruiting and onboarding, reporting and analytics, compliance tools, mobile access, administration advantages.

Pros: 

• Strong payroll and HR solutions.
• Strong workplace management system.
• Scalable for growing business.

Cons:

• Complex user interface.
• Slow customer support.

Pricing: $10 to $20 per employee per month

Ideal for:

• Small to mid sized businesses that need to manage people effectively and complicated payroll systems.
• Businesses that have HR needs like recruitment, performance management, and employee scheduling.

G2 rating: 3.9 stars

Capterra rating: 4.4 stars

10. TriNet

TriNet is perfect for small and mid sized business industries which have less than 100 employees. It is basically a PEO – Professional Employer Organization. TriNet offers special plans according to the requirements of each business. To use the facilities given by TriNet, the price range varies from $100 to $140.

Key Features: Salary processing, employee benefits programs, HR analytics and insights, workplace injuries compensation, risk assessment and mitigation, outsourced HR services.

Pros:

• Detailed PEO services.
• Strong advantages and compliance support.
• Good for scaling businesses.
• Expert HR advice and risk management.

Cons:

• Expensive for small businesses.
• Limited control over some HR functions.

Pricing: $100 to $140 per employee per month

Ideal for:

• Small to mid sized businesses which are looking for thorough PEO solutions and focus on the benefits of employees and risk management.
• Businesses that plan to outsource HR tasks and focus on the growth of the company while obeying all the rules and regulations set by the particular government of the region.

G2 rating: 4 stars

Capterra rating: 3.7 stars

Selection Criteria for HR software for Small Businesses

Selecting the best software is mandatory while being considerate about employees, employer and the administrator. The software should be chosen in a way that it benefits everyone at once. Here, we provide some criteria which will help you figure out the best software for your organization. 

Ease of Use

• User interface should be simple that can simplify complex processes.
• Minimal training required due to clean UI.
• Quick access to most features without overwhelming new users.
• Customizable interface so that the business can modify it according to its needs and enhance user experience. 

Core Features

• Customer data should be at one place for easy management and streamline operations. 
• Modules like, recruiting, hiring, payroll, performance management etc should be integrated.
• Employee self-service to reduce administrative workload.
• Customizable user roles and permissions for data security.

Affordability

• Transparent pricing models with clear explanations of included features.
• Free trials and demos should be available to figure out if the software actually matched the needs and requirements of the business.
• Cost effective tiered plans according to the size of business, minimizing hidden costs.
• Reserved features and options for small businesses as per the need. 

Scalability

• Flexible solutions that grow with the business.
• Tiered pricing plans that can give businesses the options to expand. 
• Flexible features and modules that adapt to changing business needs.
• Smooth functioning integration capabilities to support expanding operations.

Customer Support

• Multiple support channels should be available.
• 24/7 support via chat bots or customer care. 
• Access to a customer-facing knowledge base, FAQs, and self-service tools.
• Responsiveness and helpfulness of the support team during onboarding and post-purchase phases.