In this blog we compiled a list of the top 15 interview scheduling software for 2024 with features, pros & cons, pricing, and free trials to streamline interview scheduling for recruiters and candidates. Both recruiters and candidates find the hiring process easier with the help of these technologies. We will thoroughly examine the features, ratings, advantages and disadvantages, and potential benefits of each of these programs for you and your organization. This blog also includes information on each interview scheduling software’s price and availability of a free trial.
What is Interview Scheduling Software?
Interview scheduling software is tool that can help you streamline your recruiting process. This generally includes hours of back-and-forth emailing to find a time that is convenient for both the interviewer and the candidate. Additionally, it increases the likelihood of booking overlap. However, interview scheduling software automates the whole process, this allows the candidates and interviewers to choose a time that works best for them. The software also connects with calendar apps and sends reminders. It can also use video conferencing platforms like Zoom and Skype to help schedule online interviews. Thus, interview scheduling software reduces the load of doing manual work for recruitment (thus saving time) and provides a smooth experience for candidates.
Top 10 Online Interview Scheduling Software
| Software Name | Best Interview Scheduling Software Solutions For |
| Lever | Best interview scheduling software for mid to large-sized businesses. |
| HireVue | Ideal interview scheduling software for large enterprises with high-volume hiring. |
| Teamtailor | Great interview scheduling software for small to mid-sized businesses and recruitment agencies. |
| Recruitee | Perfect interview scheduling software for mid-sized businesses and recruiters. |
| GoodTime | Well suited interview scheduling software for large enterprises. |
| Breezy HR | Best interview scheduling software for startups and small businesses. |
| Acuity Scheduling | Suitable interview scheduling software for small businesses. |
| Calendly | Ideal interview scheduling software tool for freelancers and small businesses. |
| Setmore | Perfect interview scheduling software for agencies and small businesses. |
| JobVite | Well suited interview scheduling software for mid-sized to large businesses, as well as recruiters. |
| JazzHR | Great interview scheduling software for small to mid-sized businesses and recruitment agencies. |
| Workable | Best interview scheduling software for mid-sized businesses and recruitment teams. |
| Paradox | Interview scheduling software made for large enterprises and organizations. |
| ClearCompany | Best interview scheduling software for mid-sized to large organisations. |
| TurboHire | Perfect interview scheduling software for recruiters and mid-sized businesses. |
How I chose these top interview scheduling software
This top 15 list has been built by researching user ratings for each tool and comparing various interview scheduling software. I compared these interview scheduling software on the following points:
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- Scheduling Automation Workflows: Organisations consider workflows to reduce errors and save time. So versatile and customizable workflows make any tool better.
- Customer Support: Working with interview scheduling software can be difficult and time-consuming. Thus, good customer support is crucial for any software scheduling tool.
- Software Integrations: Integration of the software with existing ATS(Applicant Tracking System) and Recruiting CRM (Candidate Relationship Management) tools is essential. These integrations help with synchronization and increase productivity.
- Pricing: Pricing is a very important aspect that can influence your decision. Hence, I have included tools that mostly contain a free trial so that you can check the software before fully committing to it.
You can also read our blog on 22 Strategic Interview Questions to Ask Candidates
15 Best Interview Scheduling Software Picks
1. Lever
Lever is a robust interview scheduling software that has its own ATS(Applicant Tracking System) and CRM(Candidate Relationship Management) platform.
Features offered by Lever are interview scheduling and feedback management, which lets hiring teams share feedback and insights easily and thus improves the candidate experience. The platform offers customizable workflows that help in simplifying the hiring process. Lever also provides analytics and reporting tools, hence improving recruitment strategies.
Integration includes various popular calendar tools – Google Calendar and Outlook, collaboration tools – Google Workplace and Slack, video conferencing tools – Zoom, and others – Greenhouse, Namely, Workday, and ADP.
G2 Rating: 4.3 out of 5.
Capterra Rating: 4.6 out of 5.
Pricing
- Free Trial: Offers a free trial upon request.
- Pricing: Custom pricing based on business size and needs.
Pros:
- Easy-to-use interface with customized workflows.
- Robust analytics and reporting capabilities.
- Excellent CRM features.
Cons:
- Can be expensive for smaller companies.
- Limited customization options.
2. HireVue
HireVue is a top interview scheduling software that helps in the modernization of hiring processes. It is especially suitable for large enterprises.
Features of HireVue are integration of ATS with calendar tools like Google Calendar and Outlook. The platform automates the scheduling of live and on-demand video interviewing, hence allowing recruiters to manage candidates and efficiently coordinate interviews across all time zones. HireVue uses AI-driven candidate assessment to assess candidate behavior and responses during the interview. This provides predictive analysis and valuable insights to the recruiters.
Integration includes Greenhouse, Workday, SAP SuccessFactors, Oracle, and iCIMS.
G2 Rating: G2’s rating for HireVue is 4.1 out of 5.
Capterra Rating: Capterra’s rating for HireVue is 4.5 out of 5.
Pricing
- Free Trial: Not available, but users can request a demo.
- Pricing: Custom pricing based on company size and needs.
Pros:
- AI-powered insights result in better decision-making.
- Strong focus on candidate assessment and video interviewing.
- Comprehensive solution for enterprises.
Cons:
- Expensive for small to mid-sized businesses.
- AI assessments increase bias.
3. Teamtailor
Teamtailer is a versatile interview scheduling software designed to boost the hiring process. Teamtailor uses an intuitive interface and automated workflows, these allow recruiters to coordinate with candidates easily.
Features provided by Teamtailor are ATS, with customizable pipelines. The platform integrates with calendar tools like Google Calendar and Outlook for interview scheduling and to ensure there is no double booking or overlap. Teamtailor also offers feedback management, analytics, and reporting which helps recruiters to improve recruitment strategies.
Integrations include popular calendar tools like Google Calendar and Outlook, video conferencing tools like Zoom, Collaboration tools such as Slack, workflow automation tools like Zapier, and LinkedIn.
G2 Rating: G2’s rating for Teamtailor is 4.6 out of 5.
Capterra Rating: Capterra’s rating for Teamtailor is 4.6 out of 5.
Pricing
- Free Trial: 14-day free trial available.
- Pricing: Custom pricing based on company size and needs.
Pros:
- Focus on candidate experience and employer branding.
- Customizable workflows with intuitive interface.
- Excellent collaboration tools.
Cons:
- Can be expensive for small-level businesses.
- Limited customization for some features.
4. Recruitee
Recruitee is a customizable interview scheduling software, designed to modernize the hiring process. It offers a user-friendly interface.
Features are automated reminders and synchronization of interviews directly with the recruitment team’s calendar. This is done by integrating the platform with popular calendar tools like Google Calendar and Outlook. Recruitee offers analytics tools that optimize their recruitment strategies. It also provides team collaboration and communication tools, making the work simpler.
Integrations include Google Workplace and Slack for collaboration, Outlook and Google Calendar for synchronization of interviews and reminders, Zapier for workflow automation, Zoom for video conferencing and LinkedIn.
G2 Rating: G2’s rating for Recruitee is 4.5 out of 5.
Capterra Rating: Capterra’s rating for Recruitee is 4.4 out of 5.
Pricing
- Free Trial: Free trial is available for 18 days.
- Pricing: Starts at $185/month (for up to 5 job openings).
Pros:
- Highly customizable and scalable.
- Excellent collaboration tools for teams.
- Comprehensive reporting and analytics.
Cons:
- Higher price.
- The learning curve for new users.
5. GoodTime
GoodTime is the best interview scheduling software that optimizes complex and large-scale recruitment processes using AI-powered solutions. The platform automates the workflow and allows recruiters to manage interviews across multiple candidates, interviewers, and locations.
Features are dynamic interview selection, done by taking interview expertise, availability and diversity goals into consideration. GoodTime offers automated reminders to reduce scheduling conflicts. Analytics and reporting are also provided to simplify the process for recruiters.
Integrations include Lever, Greenhouse, Google Calendar and Outlook for providing slots and checking real-time availability.
G2 Rating: G2’s rating for GoodTime is 4.4 out of 5.
Capterra Rating: Capterra’s rating for GoodTime is 4.6 out of 5.
Pricing
- Free Trial: Not available. Customers can request a demo.
- Pricing: Custom pricing based on business size and needs.
Pros:
- Excellent for large teams with complex scheduling needs.
- Strong focus on candidate experience.
Cons:
- Expensive compared to simpler tools.
6. Breezy HR
Breezy HR is a simple, user-friendly interview scheduling software that is made for small to mid-sized businesses. The platform has its own integrated Applicant Tracking System (ATS).
Features offered are drag-and-drop functionality. It simplifies the management of candidate interactions. Calendar synchronizations, automatic reminders, and confirmations are also provided to make the process more efficient. Breezy HR is an excellent choice for businesses as it provides an intuitive interface with affordable pricing. In addition to this, features like candidate sourcing tools, customizable pipelines, team collaboration tools and reporting and analytics are offered that enhance the whole hiring process.
Integrations include BambooHR, LinkedIn, Calendar tools such as Google Calendar and Outlook, video conferencing tools like Zoom, and collaboration tools like Slack.
G2 Rating: G2’s rating for Breezy HR is 4.4 out of 5.
Capterra Rating: Capterra’s rating for Breezy HR is 4.5 out of 5.
Pricing
- Free Trial: 14-day free trial available.
- Pricing: Pricing starts at $143/month (for up to 5 positions).
Pros:
- User-friendly interface with drag-and-drop pipeline management.
- Strong collaborative features.
- Includes video interviewing capabilities.
Cons:
- Pricing can be high for small businesses.
- Limited reporting features in lower-tier plans.
7. Acuity Scheduling
Acuity Scheduling is a robust interview scheduling software for businesses of all sizes. Acuity Scheduling allows recruiters to set up customized availability and offers high flexibility in the recruitment process.
Features include customized intake forms. The platform provides embeddable scheduling widgets that allow candidates to book interviews directly from the website. It integrates with calendar platforms for syncing and also sends automated reminders. The synchronization reduces conflicts of overlapping slots, etc.
Integration includes Zoom for video conferencing, Google Calendar and Outlook for available slots, and PayPal for payment processing.
G2 Rating: G2’s rating for Acuity Scheduling is 4.9 out of 5.
Capterra Rating: Capterra’s rating for Acuity Scheduling is 4.8 out of 5.
Pricing
- Free Trial: The free plan is available for 7- days.
- Pricing: Paid plans start at $14/month.
Pros:
- Highly customizable.
- Integrated payment processing.
Cons:
- UI can be overwhelming for new users.
- Too many features for simple needs.
8. Calendly
Calendly is a popular interview scheduling software. The platform is easy to use and simple.
Features The platform offers the option of pre-setting time slots to the recruiters, this allows candidates to choose from the slots and simplifies the scheduling. To reduce scheduling conflicts, Calendly offers features like timezone detection and automated reminders. It also provides customizable workflows. Calendly supports group interviews and multiple event types, making it versatile.
Integration is done with Slack, Salesforce, HubSpot, calendar tools like Google Calendar, Outlook, and Apple Calendar for syncing interviews, video conferencing tools like Zoom and Google Meet, workflow automation tools like Zapier.
G2 Rating: G2’s rating for Calendly is 4.7 out of 5.
Capterra Rating: Capterra’s rating for Calendly is 4.7 out of 5.
Pricing
- Free Trial: A free plan is available.
- Pricing: Paid plans start at $10/user/month.
Pros:
- Easy to use.
- Wide range of integrations.
- Good user interface.
Cons:
- Limited features in the free plan.
- Advanced features require higher-tier plans.
9. Setmore
Setmore is a user-friendly interview scheduling software that eases appointment booking management and offers an intuitive platform.
Features include a customizable booking page, this feature allows candidates to book interviews directly. Setmore also offers embedded scheduling widget on the company’s website, which enables candidates to book interviews without the hassle of leaving the site. To keep candidates informed, the platform uses automated SMS as well as email reminders. Setmore also provides timezone support.
Integrations include Facebook, video conferencing tools like Zoom, and calendar tools such as Google Calendar and Outlook are also available, for payment by Square and Stripe.
G2 Rating: G2’s rating for Setmore is 4.5 out of 5.
Capterra Rating: Capterra’s rating for Setmore is 4.6 out of 5.
Pricing
- Free Trial: Free plan available with limited features.
- Pricing: Premium plans start at $12/user/month.
Pros:
- It has a clean interface and easy to use.
- Good integration.
- Affordable pricing.
Cons:
- Limited features in the free version.
- Some advanced integrations are only available in paid plans.
10. JobVite
JobVite is a top interview scheduling software that comes with an integrated Applicant Tracking System (ATS). This offers efficient coordination of interviews with recruiters, candidates, and interview panels. It is best suited for companies that have no existing ATS.
Features offered by JobVite are AI-powered matching and screening, ATS with end-to-end recruitment features. It also provides features like recruiter feedback, tracking of candidate progress and helps recruiters make data-driven decisions. The platform provides automated reminders and updates to avoid no-shows and to reduce the risk of any last-minute changes.
Integrations include Slack, Greenhouse, Workday SAP SuccessFactors, Google Calendar, and Outlook for calendar synchronization,
G2 Rating: G2’s rating for JobVite is 4 out of 5.
Capterra Rating: Capterra’s rating for JobVite is 4.1 out of 5.
Pricing
- Free Trial: A free trial is unavailable, but customers can request a demo.
- Pricing: Custom pricing is available based on company size and needs.
Pros:
- Robust AI-driven candidate matching.
- Scalable solution for large enterprises.
- Comprehensive, with advanced features.
Cons:
- Expensive for smaller businesses.
- The interface can be complex and challenging to navigate.
11. JazzHR
JazzHR is an interview scheduling software specifically designed for small to mid-sized businesses. It is best for businesses that are looking for affordable interview scheduling software as it offers a cost-effective solution.
Features include automated reminders to reduce the risk of missed interviews. The platform offers customizable workflows that ensure a smooth hiring process. JazzHR also provides feedback collection, reporting and analytics, which help in enhancing the recruitment strategies. The platform provides good customer support and an intuitive interface. JazzHR is integrated with a user-friendly ATS.
Integrations include Google Calendar, Outlook for booking and synchronizing slots, Zoom for real-time interviews, Indeed, LinkedIn, ADP and BambooHR.
G2 Rating: G2’s rating for JazzHR is 4.4 out of 5.
Capterra Rating: Capterra’s rating for JazzHR is 4.3 out of 5.
Pricing
- Free Trial: A free trial is available for 14 days.
- Pricing: Starts at $39/month (for up to 3 jobs).
Pros:
- Affordable pricing.
- Intuitive user interface.
- Strong job posting and syndication features.
Cons:
- Limited features in the basic plan.
- Customer support can be slow.
12. Workable
Workable is a robust interview scheduling software that is designed to modernize the recruitment process for businesses of all sizes. The platform automates the scheduling process by allowing recruiters to ensure efficient booking of interview slots based on real-time availability.
Features are ATS with integrated scheduling. Workable provides candidate tracking, simplifying the management and coordination of the hiring process. The platform offers interview templates and customizable workflows. Automated reminders reduce the risks of no-shows. Workable is known for its user-friendly interface and collaborative tools to share feedback. These feedbacks help in making informed decisions. Analytics and reporting features also offer valuable insights to the recruiters and hence enhance the hiring process.
Integrations include calendar tools Google Calendar and Outlook to make sure there are no double slots or overlaps, video conferencing tool Zoom, and Slack.
G2 Rating: G2’s rating for Workable is 4.6 out of 5.
Capterra Rating: Capterra’s rating for Workable is 4.4 out of 5.
Pricing
- Free Trial: A free trial is available for 15-days.
- Pricing: Starts at $99/job/month.
Pros:
- Comprehensive recruitment and scheduling.
- Team collaboration features.
Cons:
- Expensive for smaller businesses.
- Complex for users without experience.
13. Paradox
Paradox is an innovative interview scheduling software suited best for high-volume recruitment. It is known for its AI-driven capabilities.
Features – To automate the scheduling process, the platform uses conversational AI which allows recruiters to efficiently manage interviews across multiple time zones. Paradox’s AI chatbot helps in automating appointment booking, reminders, and rescheduling by handling candidate interaction through text and chat.
Integrations – Paradox seamlessly integrates with calendar tools like Google Calendar and Outlook, ensuring real-time synchronization. It also integrates with various ATS platforms (Workday, Greenhouse, iCIMS), offering options for organizations looking to improve their recruitment workflows. Video conferencing tools like Zoom and Microsoft Teams are also integrated with Paradox.
G2 Rating: G2’s rating for Paradox is 4.7 out of 5.
Capterra Rating: Capterra’s rating for Paradox is 4.7 out of 5.
Pricing
- Free Trial: A free trial is unavailable, but client can request a demo.
- Pricing: Customizable based on the organization’s size and needs.
Pros:
- Highly efficient for high-level recruitment.
- Reduces time spent on scheduling and communication with candidates.
- Strong integration with existing ATS and calendar tools.
Cons:
- Can be expensive for smaller businesses.
- May require a learning curve for new users.
- Limited customization options.
14. ClearCompany
ClearCompany interview scheduling software is an all-in-one talent management. It is created to automate the recruitment process from start to finish.
Features – It includes integrated ATS, onboarding and performance management. The automated interview scheduling and reminders offered help in reducing the risks of no-shows by sending reminders to both candidates and interviewers. ClearCompany provides customizable recruitment workflows that simplify the hiring process. The integrated ATS makes it easy to track candidates and schedule interviews without the need for a separate platform. ClearCompany is especially favourable for HR teams working on high-volume recruiting.
Integrations include HRIS systems (e.g., ADP, Paycor), Calendar tools (Google Calendar, Outlook), Video conferencing tools (Zoom, Microsoft Teams), ATS and other AI recruiting tools.
G2 Rating: G2’s rating for ClearCompany is 4.6 out of 5.
Capterra Rating: Capterra’s rating for ClearCompany is 4.4 out of 5.
Pricing
- Free Trial: A free demo is available.
- Pricing: Customizable based on the organization’s size and needs.
Pros:
- Provides understandable solutions for the recruitment process.
- Highly customizable workflows and interview processes.
- Good integration with HRIS and others.
Cons:
- The platform can be too overwhelming for small businesses that have simpler needs.
- Can be too expensive.
- Initial setup can be complex for new users.
15. TurboHire
TurboHire is an AI-powered tool that is designed to automate and optimize the hiring process.
Features – TurboHire offers AI-powered resume screening and ranking, so the time spent on candidate evaluation is reduced drastically. The platform provides automated interview scheduling with intelligent matching based on availability. The customizable recruitment workflows and pipelines simplify the hiring process. Candidate engagement tools like email templates and automated follow-ups are offered, automating yet another aspect and reducing the manual workload. Collaborative hiring features allow teams to share feedback and make decisions collectively.
Integrations include ATS platforms such as Workday, and Greenhouse. Calendar tools such as Google Calendar and Outlook for calendar synchronization, HRMS tools, and video conferencing tools such as Zoom and Microsoft Teams.
G2 Rating: G2’s rating for TurboHire is 4.6 out of 5.
Capterra Rating: Capterra’s rating for TurboHire is 4.1 out of 5.
Pricing
- Free Trial: A free trial is available.
- Pricing: Plans start from $50 per user per month. Custom pricing is also available for larger enterprises.
Pros:
- Uses AI-driven tools to simplify resume screening and interview scheduling.
- Customizable workflows for the specific needs of different organizations.
- Affordable pricing, especially for small to mid-sized businesses.
Cons:
- AI tools may not always match the organization’s preferences which in turn requires some manual adjustments.
- May require a learning curve for new users because of the advanced features.
